Moneeting - Meeting Cost Calculator
Moneeting puts a price tag on meetings. You list who is in the room with an hourly rate for each person, press Start, and a large counter shows how much the meeting has cost so far, second by second. When the meeting ends you give it a title and it is added to your history.
Most people know that meetings are expensive, but the number stays abstract until you see it. Watching the total climb while a status update drags on is a gentle, factual way to ask whether everyone really needs to be there, whether the agenda could be shorter, or whether an email would do. It is useful for team leads planning recurring meetings, for freelancers estimating what a client call costs them, and for anyone curious about where the working week goes.
The web version needs no account and keeps your participants and meeting history in your own browser.
The app runs entirely in your browser. What you enter is saved only on this device.
How to use Moneeting
- Add participants. Open the Participants tab, enter a name and an hourly rate, and press Add Participant. Repeat for everyone who usually attends.
- Choose who is attending. Each participant has a switch. Turn it off for people who are not in this particular meeting; only attending people are counted. The pencil and bin icons edit or remove someone.
- Start the meeting. On the Cost tab, press Start. The timer runs and the Total Meeting Cost updates every second, along with the number of participants and their average hourly rate.
- Pause or reset. Pause stops the clock during a break; Start continues it. The circular arrow resets the timer and cost to zero without saving.
- End and save. Press End, type a meeting title (or keep the suggested one) and choose Save. The meeting is stored with its date, duration, participants and cost.
- Review your history. The third tab shows a bar chart of saved meetings with total meeting time, average cost and total cost. The bin icon clears the history after a confirmation.
Features
- Participant list with names and individual hourly rates
- Attendance switch so you can reuse one list for different meetings
- Live cost counter with start, pause, end and reset
- Participant count and average hourly rate of the attendees
- Saved meeting history with title, date, duration and cost
- Bar chart and totals: total meeting time, average and total cost
- Currency symbol follows your language and region settings
- Works in many languages; add ?lang=en or ?lang=ja to the address to choose
- Participants and history stay in this browser
Estimating what a meeting really costs
The basic formula
The direct cost of a meeting is simple: add up the hourly rates of everyone attending and multiply by the length of the meeting in hours. Six people at an average of 40 per hour in a one-hour meeting cost 240 in salary time. Moneeting does exactly this calculation continuously, so the figure on screen is always the sum of each attendee's rate multiplied by the elapsed time.
This is a lower bound. It leaves out preparation, travel between rooms, the time it takes to get back into focused work afterwards, and the cost of decisions that are delayed until the next meeting.
Choosing an hourly rate
You do not need anyone's real salary to get a useful number. Common approaches are an average rate per role, a single blended rate for the whole team, or a billable rate for client work. If you start from an annual salary, a rough hourly figure is the salary divided by about 2,000 working hours per year. Many organisations add 20 to 40 percent on top for employment costs such as taxes, insurance and equipment; whether to include that depends on what you want the number to represent.
Because salaries are private, a team that shares a screen during meetings may prefer role-based or blended rates rather than individual ones.
Using the number constructively
The point is not to make people feel guilty about talking. The cost figure works best as a prompt for small, practical changes: send an agenda in advance, invite only the people who must decide or contribute, end with clear owners and next steps, and let others read a short summary instead of attending. For recurring meetings, multiply one session by the number of times it runs in a year; a weekly one-hour meeting of eight people quickly adds up to hundreds of person-hours.
Reviewing your history every few weeks shows which meetings are growing longer or larger over time. A meeting that regularly runs past its slot is a good candidate for a shorter time box or a standing format.
What the figure does not capture
Some meetings are worth far more than they cost: a decision that unblocks a project, a difficult conversation handled well, or onboarding a new colleague. Treat the cost as one input alongside the value of the outcome, not as a verdict on its own.
Frequently asked questions
Where are my participants and meetings stored?
Only in this browser, in its local storage. There is no account and nothing is sent to a server. Clearing your browser data or using a private window removes them, and they do not sync to your phone or other browsers.
Which currency does it use?
The currency symbol follows the language and region of the app, for example dollars in English and yen in Japanese. The numbers themselves are not converted, so enter rates in the currency you want to see.
Does the timer keep running if I switch tabs?
Yes. The elapsed time is measured from the clock, so switching tabs or pausing and resuming keeps the total correct. Closing the page before you press End loses the running meeting.
Can I change the meeting title later?
No. The title is set when you end and save a meeting. You can clear the whole history from the history tab.
Is the calculation exact?
It is the sum of each attending person's hourly rate multiplied by elapsed time. It is an estimate of salary time only and does not include other costs.
How is the web version different from the phone app?
The core calculator, participants and history work the same. The iPhone and Android apps add an optional ad-free upgrade and store rating shortcuts, which are not part of the web version.
Limitations of the web version
- Data is kept only in this browser and does not sync between devices
- No currency conversion: the symbol changes with the language, the amounts do not
- Saved meetings cannot be edited or deleted individually, only cleared all at once
- A running meeting is not saved until you press End; closing the page discards it
Phone app
Moneeting is also available as an app for phones and tablets: